Wholesale distribution accounting software built around credit.
A distributor sells on terms, chases the money, prices by customer, and moves stock through more than one warehouse. Nonari puts the whole order-to-cash cycle on one double-entry ledger: credit limits checked at order entry, receivables aged by customer, tiered price books, landed cost on imports and per-warehouse stock — with statements your customers can open without logging in.
Credit limits that bite at order entry
Every customer has a limit and default terms. An order that would push them over is flagged before the stock leaves, not after.
Receivables you can drill into
30/60/90-day ageing by customer, drilled to the unpaid invoices behind each bucket, with reminders and statements sent from the same screen.
One price book per tier
Retail, wholesale and up to three trade tiers, each with its own price per product. The order form uses the customer’s tier by default.
Distribution is a receivables business with a warehouse attached.
Most small-business accounting tools are built for a shop that gets paid at the till or a service firm that invoices monthly. A distributor does neither. It ships today, invoices on 30- or 60-day terms, extends credit it cannot easily see the total of, and prices the same carton five different ways depending on who is buying. The money arrives weeks later, partially, against several invoices at once, and someone has to work out which.
That is why distributors end up with a sales-order spreadsheet, a price-list spreadsheet, a "who owes what" spreadsheet, and an accounting file that receives totals. Nonari replaces the spreadsheets with the ledger itself: the order carries the price tier, the invoice posts the receivable and the cost of goods, the statement is generated from the ledger, and the receipt is matched invoice by invoice.
- Sales orders that allocate stock and check the customer’s credit limit before dispatch
- Invoices that post revenue and cost of goods together, per warehouse
- Ageing, statements, reminders and late fees driven by the same receivable
- Landed cost that spreads freight, duty and insurance into the unit cost of imported stock
- Salesperson commissions calculated per invoice and reported per rep
The credit sale, and the receipt that closes it.
Metro Mart orders 200 cartons at $60 on 30-day terms. The order checks their credit limit (say $25,000, with $9,000 already outstanding — $12,000 more fits), allocates 200 cartons in warehouse A, and on dispatch becomes an invoice. That invoice posts $12,000 to accounts receivable and revenue, and moves $8,400 — the weighted-average cost of those cartons in that warehouse — from inventory to cost of goods sold. Gross margin on the order is known the day it ships, not at month end.
Thirty-four days later Metro Mart pays $10,000 against two older invoices and part of this one. The receipt is matched invoice by invoice, so the ageing report shows the true unpaid remainder in the right bucket, and the customer statement — which they can open from a link without a login — shows exactly the same picture you see.
Five steps, one record, no re-keying.
The sales order becomes the dispatch note, the invoice, the statement line and the receipt match. Each step posts what it should and nothing else, and the audit log records who did it.
What a carton really cost you.
A container of 5,000 units invoiced at $4.00 each is not $4.00 stock once $3,200 of freight, $2,100 of duty and $400 of insurance have been paid. Nonari lets you attach those bills to the shipment and spreads them across the units — by value, quantity or weight — so the cost layer reads $5.14, and every later sale carries the true margin. Sell at $6.50 believing your cost is $4.00 and you think you have a 38% margin; the real figure is 21%. Distributors that skip landed cost discover this at year end, in the accountant’s office.
Live in a week, most of it parallel running.
Customers import with credit limits, terms, tier and opening balances; open invoices load individually so ageing is correct from day one. Products import with per-warehouse quantity and cost, and the price book per tier. Open supplier bills load as documents. Then a week of parallel entries against the old system, one trial balance comparison, and cutover on a month end.
- Customers with limit, terms, tier and open invoices (CSV)
- Products with per-warehouse quantity and cost; tier price book
- Opening balances loaded until the trial balance foots
- Reps invited with commission rates; customers sent their statement link
What the distribution edition includes.
Sales orders and allocation
The customer commits before delivery, stock is allocated in the chosen warehouse, and the invoice is generated on dispatch.
Credit control
Per-customer credit limits and terms, warnings at order entry, and a hold that only a permitted role can release.
Ageing, statements, reminders
AR ageing by customer and bucket, PDF statements with running balance, reminders by email or WhatsApp, optional late fees.
Tiered price lists
Up to five tiers with per-product pricing and per-order override, so reps quote from the list and exceptions are visible.
Multi-warehouse, multi-branch
Each warehouse or branch keeps its own stock and cost; transfers post with the markup you choose for inter-branch trading.
Landed cost and rep commissions
Freight, duty and insurance spread into unit cost; commissions calculated per invoice and reported per rep for payout.
Nonari vs generic accounting software for a distributor
Two plans. Every feature on both.
One location, one company
Up to 3 locations, +$32 each after
Unlimited users on both. 15-day free trial, no card. See the full pricing page.
Frequently asked.
What accounting software do wholesale distributors use?
Small distributors usually start on QuickBooks or Xero plus spreadsheets for orders, price lists and credit, then move to an inventory add-on or a mid-market ERP when the spreadsheets break. Nonari covers the same ground on one ledger — sales orders, credit limits, tiered pricing, landed cost, multi-warehouse stock and ageing — at a small-business price with unlimited users.
Can I set a credit limit per customer and block orders over it?
Yes. Each customer has a credit limit and default payment terms. A sales order that would take them over the limit is flagged at entry and can be held until a permitted user releases it.
How does landed cost work for imported stock?
Attach the freight, duty and insurance bills to the shipment and choose how to spread them — by value, quantity or weight. The unit cost of that stock rises accordingly, so cost of goods sold and margin on every later sale are true, and the supplier and freight bills still show as separate payables.
Does it handle several warehouses?
Yes. Each warehouse or branch keeps its own quantity and cost per product, transfers between them post automatically with optional markup, and reports show stock and margin per location or consolidated.
Can each customer have their own prices?
Yes. Up to five price tiers with a price per product per tier, assigned per customer, plus per-order override with the exception visible in the audit trail. Volume-break pricing inside a single tier is handled with a per-order override, which keeps the exception visible in the audit trail rather than hidden in a price rule.
How much does distribution accounting software cost?
Nonari is $29 a month for one location and $70 a month for up to three, every feature on both, unlimited users, 15-day free trial with no card. Inventory-focused ERPs for distributors typically start in the hundreds per month plus per-user fees and an implementation project.
Bring your customer list and one open invoice.
15-day free trial, no card. Import customers with limits and terms, post one credit sale, and see the receivable, the cost and the statement appear together.