Move stock between branches.
An inventory transfer from one branch to another — out of the source at its cost, through goods in transit, into the destination when someone there confirms it. At cost or at a markup, with the journal entry each step posts.
- 01
Have two branches
Transfers move stock between branches, so the workspace needs branches switched on and at least two of them. When branches are switched on, a head-office branch is created and your existing records are assigned to it; each new branch then keeps its own stock at its own cost.
- 02
Open a new transfer
Inventory → Inventory Transfers → New. Set the date, the From branch (where the stock is now) and the To branch (where it is going).
- 03
Add the items
Add each product and the quantity to send. Each unit moves at the source branch’s own weighted-average cost, and the form checks the source actually has the stock before anything is dispatched — a transfer can never send what the branch does not hold.
- 04
Price it, if your branches trade with each other
If one branch sells to another, set a markup percentage, or an add-on cost such as freight. The receiving branch then carries the stock at that price, which keeps each branch’s margin honest.
NoteThe group never reports profit it made selling to itself: the consolidated statements take the unrealised markup on stock still on a branch shelf back out until it is sold to a customer. - 05
Dispatch
Save & Complete. Between two branches the transfer is dispatched and waits for the receiving branch to confirm it. The stock has left the source and sits in goods in transit — on neither shelf, in neither branch’s count. For 40 units at a cost of $60:
- 06
Confirm receipt at the other branch
Someone at the receiving branch opens the transfer and confirms receipt. If only part of it arrived, confirm what came and reject the rest — the transfer shows as partially received until the difference is settled.
- 07
Clear anything still in transit before the close
The transfer list shows each transfer’s status. A transfer still in transit is stock that left one branch and has not been confirmed at the other — a lost box, a wrong delivery, or a receipt nobody pressed. Clear them before the month-end close and the goods-in-transit balance returns to zero.