Clinic accounting software that bills the patient, the panel and the doctor correctly.
A clinic visit is one service with up to three money movements: the patient pays a share at the desk, an insurance panel owes the rest, and the doctor earns a percentage. Nonari posts all three when the visit is billed — with itemised panel statements, doctor payout reports, in-clinic dispensing that tracks expiry, and a profit and loss per branch.
Patient as customer, panel as debtor
Every patient has a ledger; every panel is a receivable with its own statement, ageing and collections. The split happens at billing.
Doctor shares accrued per visit
Per-doctor, per-procedure rates. The share is an expense and a payable the moment the visit is billed; payout is a report.
Dispensing with expiry
In-clinic medicines and consumables carry batch and expiry, dispense first-expiry-first-out and post their cost per visit.
Three parties per visit, and generic tools see one.
General-purpose accounting software sees a clinic as a service business: an invoice to a customer, a payment from a customer. A real visit is a $150 consultation where the patient pays $50 at the desk, a corporate or insurance panel is liable for $100 under its terms, and Dr Ahmed earns 40% of the fee. Booking the $150 as cash sales overstates cash; booking it all to the panel loses the co-pay; and forgetting the doctor’s share until payday makes every month look more profitable than it was.
So clinics keep a panel spreadsheet, a doctor-share spreadsheet and a dispensing register beside the accounting file. Nonari’s desk billing carries the panel, the co-pay and the doctor on the bill, and posts the three movements — cash, receivable, doctor payable — as one balanced entry.
- Procedure catalogue with default prices; one click to add to the bill
- Co-pay and panel split at billing; panel receivables with monthly itemised statements
- Doctor fee accrued per visit at the doctor’s rate for that procedure; payout report by period
- In-clinic dispensing with batch and expiry, cost posted per visit
- Per-doctor and per-branch profit and loss for multi-doctor, multi-site practices
One visit, five accounts, no spreadsheet.
The front desk bills a $150 consultation for a patient on the Sunrise Health panel with a $50 co-pay. The entry posts $50 to cash and $100 to the panel’s receivable, $150 to consultation revenue, and — because Dr Ahmed is on 40% — $60 to doctor fee expense against a payable in his name. The panel’s monthly statement lists this visit with the patient reference and procedure; when Sunrise pays, the receipt is matched to the visit, and the ageing shows what is still outstanding by panel.
At month end the doctor payout report totals each doctor’s payable; the practice’s profit already reflects the doctors’ shares, so the payout does not move it.
From co-pay to panel payment, without the spreadsheet.
Each panel is a customer with terms, a credit limit if you want one, and a statement of account that itemises visits by patient reference and procedure. Ageing shows which panel is slow; reminders go from the same screen. When a panel disputes a line, the visit is right there with who billed it and when.
A day for a single practice, a week for a group.
Import the procedure catalogue with prices, doctors with their share rates per procedure, panels as customers with terms and any outstanding balances, and consumables with batch, expiry and cost. Opening balances load until the trial balance foots. The first visit bills through the desk the next morning.
- Procedures with prices; doctors with share rates (CSV)
- Panels as customers with terms and open balances; patients with any credit
- Consumables and medicines with batch, expiry and cost
- Branches for a group practice with per-branch P&L (unlimited users)
What the clinic edition includes.
Desk billing from a procedure catalogue
Common procedures with default prices; appointment pre-fills the bill; co-pay and panel split at checkout.
Panel and insurance receivables
Panels as debtors with itemised monthly statements, ageing, reminders and matched receipts per visit.
Doctor shares and payouts
Per-doctor, per-procedure rates accrued at billing; payout report by period; per-doctor profit contribution.
Dispensing with expiry
Medicines and consumables with batch and expiry, FEFO issue per visit, near-expiry report and posted write-offs.
Patient portal and reminders
Patients see bills and statements from a link without a login; balance and appointment reminders by WhatsApp or email.
Multi-doctor, multi-branch
A group with several doctors at several sites gets per-doctor and per-branch P&L, consolidated for the practice.
Nonari vs generic accounting software for a clinic
Two plans. Every feature on both.
One location, one company
Up to 3 locations, +$32 each after
Unlimited users on both. 15-day free trial, no card. See the full pricing page.
Frequently asked.
What is the best accounting software for a medical clinic?
For the financial side, one that splits each visit between the patient, the panel and the doctor at billing, and keeps panels as receivables with itemised statements. Check for co-pay and panel split, doctor share accrual, dispensing with expiry, and per-branch P&L. Nonari covers the money side of a practice on a full ledger; it is not an electronic medical record, and works alongside one.
How do I bill insurance panels or corporate clients?
Set each panel up as a customer with its terms. At the desk the visit is split: the co-pay is taken from the patient, the remainder posts to the panel’s receivable. The panel receives an itemised monthly statement by patient reference and procedure, ageing shows which panels are slow, and receipts are matched visit by visit.
How are doctor fee shares handled?
Each doctor has a share rate, optionally per procedure. When a visit is billed the share is accrued as an expense and a payable in the doctor’s name, so profit is right before payday. The payout report totals each doctor’s payable for the period; paying it clears the liability.
Do you have an EMR or patient records?
No. Nonari is the financial system — billing, receivables, doctor shares, dispensing stock and the ledger. Patient contacts hold visit and payment history, and clinical records stay in your EMR; integration is via API.
Can it run a group with several doctors and branches?
Yes. Each branch has its own desk, stock and P&L, and each doctor has a share rate and a contribution report across branches. Basic covers one location; Pro covers up to three, with more added on.
How much does clinic accounting software cost?
Nonari is $29 a month for one location and $70 a month for up to three, every feature on both, unlimited users, 15-day free trial with no card. Practice management suites that include accounting typically start far higher and charge per provider.
Bill one visit with a panel and a co-pay.
15-day free trial, no card. Add a procedure, a doctor with a share rate and a panel, bill one visit, and see the three movements post as one entry.